Promotion Criteria and Guidelines for Faculty Members

Jadara University for the Year 2020

Approved by the Deans’ council on April 3, 2020

 

Article (1): Title and Effective Date

1. These guidelines shall be referred to as the "Promotion Criteria and Guidelines for Faculty Members at Jadara University for the Year 2020" and shall take effect starting October 1, 2020.

 

Article (2): Definitions

The following terms shall carry the meanings assigned below unless the context dictates otherwise:

• University: Jadara University.
• Council: The University Deans Council.
• Committee: The Appointment and Promotion Committee.
• President: The President of Jadara University.

 

Article (3): General Promotion Conditions

A faculty member must meet the following criteria to be promoted to a higher rank:

1. Seniority: At least five years of service in their current rank at the university.
2. Teaching Performance: Demonstrated success in teaching.
3. Disciplinary Record: No disciplinary penalties stricter than a warning in the year preceding the promotion application.
4. Service Contribution: Active engagement in university and community service.
5. Research Output: Publication (or acceptance for publication) of significant scientific work contributing to their field while in their current rank.
6. Specialization Focus: At least 60% of submitted research must align with their specific discipline; the remainder may relate to broader or interdisciplinary fields.
7. Service and Publications:
   • A. Minimum two years of service at the university in their current rank.
   • B. Publication (or acceptance) of at least two research papers during university service.
8. Training: Completion of teaching qualification courses offered by the university.
9. Leave Restrictions: Research conducted during leave will not count unless explicitly approved.
10. Transfer to Assistant Professor: Requires two research papers with the applicant as principal researcher in Scopus-indexed journals.
11. Unpaid Leave:

• A. Granted after five years of service (maximum one year, extendable to three).
• B. Unpaid leave does not count toward promotion service years.

 

Article (4): Promotion Eligibility

1. Application Timing: Assistant/associate professors may apply after fulfilling legal requirements under Article (3).
2. Effective Date: Promotion takes effect from the Council’s approval date.
   • Amended by Deans Council Decision No. (356), Session 19 (2021/2022), dated May 9, 2022.
   • Amended by Deans Council Decision No. (9), Session 1 (2020/2021), dated October 13, 2020.

 

Article (5): Acceptable Scientific Output

A. Automatically Accepted (No Re-evaluation):

1. Research in international/accredited journals.
2. Peer-reviewed conference proceedings (max 1 paper if Scopus-indexed).
3. Patents, case reports, literature reviews, or creative works in accredited outlets.
4. Externally funded research projects.

B. Conditionally Accepted (Max 1 Item):

1. Books/translations (≥50,000 words) in the applicant’s field.
2. Book chapters, specialized studies, or creative works (requires departmental approval).

 

Article (6): Promotion to Associate Professor (Engineering, Pharmacy, Business, Science, IT, English/Translation)

1. Research Requirement: Minimum 5 papers (3 published, per Article (3)).
2. Authorship:
   • 1 sole-authored paper.
   • 2 papers as principal researcher.
   • Max 2 papers derived from supervised postgraduate theses.
3. University Publications: At least 2 papers published/accepted during service.
4. Journal Standards:
   • Option 1: 2 papers in Scopus Q1/Q2 or Clarivate journals as principal researcher (total required: 5).
   • Option 2: 4 papers in Scopus Q3/Q4 or Clarivate journals (total required: 7).
5. Performance Rating: Minimum "Good" on faculty evaluation forms.

 

Article (7): Promotion to Professor (Engineering, Pharmacy, Business, Science, IT, English/Translation)

1. Research Requirement: Minimum 7 papers (4 published).
2. Authorship:
   • 2 sole-authored papers.
   • 2 papers as principal researcher.
   • Max 3 papers from supervised theses.
3. University Publications: At least 3 papers published/accepted during service.
4. Journal Standards:
   • Option 1: 3 papers in Scopus Q1/Q2 or Clarivate journals (total required: 7).
   • Option 2: 6 papers in Scopus Q3/Q4 or Clarivate journals (total required: 10).
5. Performance Rating: Minimum "Good" on faculty evaluation forms.

 

Article (8): Promotion to Associate Professor (Humanities and Education)

An assistant professor must meet the following criteria for promotion to associate professor:

1. Research Output:
   • Submit at least seven research papers, with a minimum of four published (peer-reviewed).
2. Authorship Requirements:
   • Two sole-authored papers.
   • Two papers as principal researcher.
   • At least three of the above four papers must be indexed in Scopus (Q3/Q4) or Clarivate Analytics.
3. Supervised Thesis Research:
   • Maximum two papers derived from supervised postgraduate theses.
   • At least one of these must be published/accepted in Scopus (Q3/Q4) or Clarivate Analytics.
4. Approval Standards:
   • All research must be published in databases approved by the Higher Committee for Scientific Research (Ministry of Higher Education).
5. Alternative Pathways:
   • Applicants may opt to follow the criteria in Article 6 (non-humanities disciplines) instead.
6. Performance Evaluation:
   • Minimum rating of “Good” on the faculty evaluation form.

 

Article (9): Promotion to Professor (Humanities and Education)

An associate professor must meet the following criteria for promotion to professor:

1. Research Output:
   • Submit at least ten research papers, with a minimum of six published (peer-reviewed).
2. Authorship Requirements:
   • Two sole-authored papers.
   • Four papers as principal researcher.
   • At least four of the above six papers must be indexed in Scopus (Q3/Q4) or Clarivate Analytics.
3. Supervised Thesis Research:
   • Maximum three papers derived from supervised postgraduate theses.
   • At least two of these must be published/accepted in Scopus (Q3/Q4) or Clarivate Analytics.
4. Approval Standards:
   • All research must be published in databases approved by the Higher Committee for Scientific Research (Ministry of Higher Education).
5. Alternative Pathways:
   • Applicants may opt to follow the criteria in Article 7 (non-humanities disciplines) instead.
6. University Service Publications:
   • At least two papers published/accepted during employment at the university.
7. Performance Evaluation:
   • Minimum rating of “Good” on the faculty evaluation form.

 

Article (10): Early Promotion Eligibility

A faculty member may apply for promotion one year in advance of meeting the seniority requirement if they have:

• Published double the minimum number of research papers required for promotion in their current rank.
• Published in specialized, peer-reviewed journals indexed internationally (e.g., Scopus, Clarivate).

 

Article (11): Exclusions and Restrictions

1. Research/Works Excluded:
   • Research or artistic works previously credited for promotion, academic degrees, or rank attainment.
   • Textbooks (not eligible for promotion purposes).

 

Article (12): Research Conducted During Leave and Journal Criteria

1. Research During Leave:
   • Scientific output during leave, secondment, or delegation is admissible for promotion.
2. Post-Approval Submissions:
   • Research accepted after promotion to Associate Professor may count toward promotion to Professor.
3. Journal Eligibility:
   To qualify, journals must meet all of the following:
   • A. Print journals: Minimum 2 years of operation (exempting Jordanian journals funded by the Jordanian Scientific Research Support Fund).
   • B. E-journals: Minimum 3 years of operation.
   • C. Regularly published (print or electronic).
   • D. Not explicitly rejected by the University Deans Council.
   • E. Editorial board with an Editor-in-Chief holding the rank of Professor.
   • F. Published by an official educational institution or research center.
   • G. Maximum 2 papers from the same journal counted toward promotion.
   • H. Research published in journals previously rejected by the Council is inadmissible.

 

Article (13): Promotion Application Process

1. Submission:
   • Submit 6 hard copies + 1 electronic copy of the research portfolio and CV to the department head.
   • Department recommendation to the Dean within 2 weeks; Dean forwards to the College Council within 3 weeks.
2. Early Applications:
   • Applications may be submitted 6 months before eligibility, pending committee review.
3. External Evaluators:
   • The Dean and Department Head propose ≥10 external professors (non-Jordanian) for the confidential evaluation database.
4. Insufficient Department Faculty:
   • If fewer than 3 faculty members hold the target/higher rank, a special committee reviews the application.
5. Insufficient College Council Faculty:
   • The President forms a committee chaired by the Vice President to review the case.
6. Voting Rights:
   • Only faculty of equivalent/higher rank may vote on promotions (department, college, or council level).
7. Documentation:
   • Include all correspondence (submission letters, peer reviews, acceptance letters) with the application.

 

Article (14): Promotion Evaluation Report

The Dean and Department Head must submit a joint report evaluating the applicant’s:

• A. Teaching Effectiveness
• B. Graduate Student Supervision
• C. University/Community Service:
  • Participation in councils, committees, conferences, or public lectures.
  • Development of electronic courses, volunteer work, or community projects.
• D. Professional Conduct:
  • Collegiality, teamwork, adherence to university norms, and administrative competence.
• E. Performance Rating:
  • Minimum “Good” in all evaluation areas.

 

Article (15): External Peer Review

1. Review Process:
   • Send the research portfolio to 2 reviewers (promotion to Associate Professor: 3 reviewers; Professor: 4 reviewers).
   • Include a CV summary and requested rank.
   • Reviewers must return evaluations within 2 months, grading each work on:
     • Weak | Acceptable | Good | Very Good | Excellent
2. Final Recommendation:
   • Reviewers conclude with either “Recommend Promotion” or “Do Not Recommend Promotion”.

 

Article (16): Committee Review

• The Appointment and Promotion Committee reviews applications after receiving 3 reports (Associate Professor) or 4 reports (Professor) and forwards recommendations to the University Deans Council.

 

Article (17): Post-Decision Procedures

1. Notification: Applicants receive written notice of the Council’s decision.
2. Reapplication:
   • If rejected, reapply after 6 months with:
     • Assistant Professor: 1 new paper (principal researcher).
     • Associate Professor: 2 new papers (1 as principal researcher).
3. Second Rejection: The Council may take further action based on reviewer feedback.

 

Article (18): Implementation

• Responsibility for enforcement lies with the President, Deans, and University Deans Council.

 

Article (19): Effective Date

• These guidelines take effect from the first semester of 2020/2021.
• Faculty eligible for promotion before January 1, 2021, may choose to follow these guidelines or prior rules (written declaration required).